SmartSoft Invoices - Online Help

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Quick Start
10 Tips for Best Results
Using SmartSoft Invoices
User Interface
Main Window
Image View Panel
Form View Panel
Session View Panel
Loading Documents
From a Folder
From a Scanner
From an Email Account
From a Watched Folder
From Shared Watched Folder
Training the System
Data Verification
Batch Verification
Auto Complete
Multi-page Documents
Automatic Detection
Manual Separation
Blank Pages
Selecting ERP
Software settings
Exporting to CSV
Exporting to PDF
Exporting to XML
Exporting to TIFF
Exporting to SQL Database
Exporting to QuickBooks
Exporting to SAP
Exporting to MS Dynamics
Customizing the Form
Form Template Designer
Adding New Fields
Adding New Line Items
Validation Formula Language
Importing Lists
Importing Custom Lists
Synchronous Lists
Selective Processing
Migrating to a new computer
Migrating document templates
Migrating custom forms
Scan Quality
Client/Server Deployment Option
Input Station
Verify Station

Scanner Settings

Loading documents

You can scan files directly from SmartSoft Invoices by pressing the SCAN button. Then you have just to select you settings for the scanner and after the scanning finish the pages will be automatically added in SmartSoft Invoices.

The speed and quality of invoice processing is greatly affected by the quality of the scanned documents.

Scan quality

If you are using third-party software to scan your documents make sure to set scanning quality to at least 300 dpi grey-scale.

If you are scanning from within SmartSoft Invoices the software automatically selects the appropriate scan quality. To change scan settings click Tools->Scanner Settings.

Note: While recommended input file size is high, the software can be programmed so that it reduces the output file size after the text is extracted ( Tools->Settings->PDF Export->Compress Exported Files).


If you are using third-party software to scan your documents the files might be too compressed. Compressed files take less space on your hard drive but are harder and slower to extract text from. So set your scanning software to use little or no compression. Once the text is extracted from the scanned files SmartSoft Invoices will compress them again (Tools->Settings->PDF Export->Compress Exported Files).

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