SmartSoft Invoices - Online Help

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10 Tips for Best Results
Using SmartSoft Invoices
User Interface
Main Window
Image View Panel
Form View Panel
Session View Panel
Loading Documents
From a Folder
From a Scanner
From an Email Account
From a Watched Folder
From Shared Watched Folder
Training the System
Data Verification
Batch Verification
Auto Complete
Multi-page Documents
Automatic Detection
Manual Separation
Blank Pages
Selecting ERP
Software settings
Exporting to CSV
Exporting to PDF
Exporting to XML
Exporting to TIFF
Exporting to SQL Database
Exporting to QuickBooks
Exporting to SAP
Exporting to MS Dynamics
Customizing the Form
Form Template Designer
Adding New Fields
Adding New Line Items
Validation Formula Language
Importing Lists
Importing Custom Lists
Synchronous Lists
Selective Processing
Migrating to a new computer
Migrating document templates
Migrating custom forms
Scan Quality
Client/Server Deployment Option
Input Station
Verify Station

Exporting to SAP

Connecting to SAP

SmartSoft Invoices connects directly to SAP. This way you can export document data directly to your SAP ERP. Direct connection to SAP can be made from File->Integration->SAP.
Once the ERP is set to SAP, the user must fill in their SAP connection settings.
Go to Tools->Settings->SAP. Please note that the SAP tab will appear only after the ERP has been changed to SAP.

SAP connection settings should be provided by your SAP partner. Below you will find a short overview of some of the settings and also explanation where to look for them in SAP.

Instance: SAP instances are defined during the installation of the SAP system. SAP instance number can be looked up in SAP log on pad->Connections.

Client ID can vary between 0 and 999. It can be looked up in the SAP system under System->Status.

Pool size: It’s a set of client-connections for specific destinations. The pool may automatically create new connections to the specified remote system or return an already existing one. If the connection is no longer used, then it will be back in the pool. This way it verifies periodically which connections are utilized and which need to be closed. This results in efficient system resource utilization. Usually its value is 5.

Company code: An organizational unit in SAP accounting software used to identify a business. The code should be developed accordingly with tax laws, commercial laws, and other financial criteria. A company code in the SAP system shows a legally independent company and can also represent a legally dependent operating system oversees if external reporting is required

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