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OCR Solutions

Improve your efficiencies and reduce costs with solutions from SmartSoft

Optical Character Recognition (OCR) technology empowers a machine to automatically recognize characters from an image document through an optical mechanism. OCR has many applications – it can be incorporated anywhere that it is needed to digitize various types of paper-based documents or transform scanned images of text into searchable and editable information.

Smart OCR is a highly accurate and reliable optical character recognition technology developed by SmartSoft. Intelligent layout reconstruction capabilities and detailed, user-updateable dictionaries minimize editing hassles, save time, and deliver a truly unique experience.

From single users to large enterprises – you can benefit from Smart OCR. We offer customized versions of Smart OCR that can perform to your expectations.

Forms Processing OCR Solutions

If your company processes large volumes of forms, the chances are you are already looking for an automation solution. Processing forms manually is a very costly and time-consuming effort. Benefit from SmartSoft’s advanced recognition technology to automate the business processes within your organization. Reduce the costs and time needed to capture information and transform it into manageable data for databases by fully automating the process of data entry.

SmartSoft’s solution for forms processing is affordable, reliable and easy to operate. Automatically recognize various types of business forms and transfer the information to your business system for a fast, smooth and efficient workflow.

Automating form processing saves your organization a lot of money and time and reduces the error rate. SmartSoft Form Recognition technology uses the SmartOCR recognition engine combined with the flexibility of our SmartTemplates dynamic templates technology to extract data fields from scanned and PDF forms.

Dynamic Templates

Our Dynamic Templates technology supports multiple form layouts where the software is able to recognize the right layout template for a certain scanned form. If the document is rotated, offset or zoomed as it usually happens when a sheet of paper is printed and then scanned, the software is still able to recognize the right template.

Data Validation

SmartTemplates features field data types, such as date, currency, etc. so complex validation rules can be set up, thus increasing the robustness of the solution. The custom dictionary where the user can add specific terms and names further increases the solution’s robustness.

Automatically assess accuracy

For each extracted character the software calculates a confidence level to automatically assess accuracy. Thus for documents with poor quality, for any character that is damaged or blurred the operator intervention can be automatically requested. For critical applications manual verification of data capture is set up through a convenient user interface, to further reduce the error rate.


The software supports direct scanner connection through any scanner, both TWAIN or WIA. The documents can also be supplied in PDF or image format.



The extracted data can be saved in a variety of output formats like XML or stored in a database. Direct output to popular accounting and ERP software such as QuickBooks or Xero is also supported.



The SmartSoft Form Recognition Solution is used to extract data from:

  • IRC Forms
  • Invoices
  • Checks
  • Exam Sheets

SmartSoft Form Recognition at a Glance

  • Accurate OCR (optical character recognition) through SmartOCR
  • Batch processing
  • Barcode support
  • Image preprocessing
  • Direct Scanner connection
  • Recognizes and sorts multiple form layouts
  • Multipage forms support
  • Multithreaded processing
  • Various output formats: XML,
  • QuickBooks, etc.
  • Reports confidence levels
Need forms extraction solution tailored to your scenario? Our developers can help!

OCR Solutions by Business Need


Accounts Payable

Use SmartSoft’s state-of-the-art OCR technology to automate the capture of accounts payable documents, such as invoices or tax forms. Free your employees from data entry tasks and improve your efficiency. We offer solutions that were designed specifically for the purpose of Accounts Payable which will enable you to make significant savings with minimum requirements.

Our cutting-edge OCR software allows business organizations to automate the capturing and recognition of each document field, including date, invoice number, vendor, amount, as well as item details. The data is then exported for further processing. The solution’s high accuracy and low error rates will truly improve and speed up your workflow.

Document Archiving

Physical archives not only require a significant amount of space but are also very tiresome and time-consuming to manage. With the help of scanners and the right software solution, you can easily switch to digital document archiving. Capture paper documents and save them to searchable digital images stored on servers, hard drives, or in the cloud with SmartSoft’s unique technology.

Digital archives take up only virtual space and can eliminate the need for keeping physical records within your organization. This not only saves money but also allows you to stay more productive. Find any document within seconds and say goodbye to lost files.

SmartSoft’s Document Processing functionality is available as an SDK to technology partners to integrate into their own products.

Accounts Receivable

Most organizations receive tons of various paper forms each month. Put an end to the clutter and the need for additional employees to manage them with SmartSoft’s highly accurate OCR solution. Organize your office, save time, and cut down on long-term expenses.

Our award-winning optical character recognition technology will help you turn your paper-based accounts receivable documents into indexed, searchable digital files that can be located within seconds. The solution is easy to deploy and requires minimal human interference.

Automatic Document Sorting

For companies receiving many different types of documents on a regular basis, automatic document sorting is a must. The manual tasks associated with the sorting of contracts, forms, applications, invoices, and other document types are time-consuming, take up a lot of resources, and are costly. Implementing SmartSoft’s advanced technology for automatic document sorting will greatly improve your efficiencies, enhance the security and control on documents within your organization and ensures a great long-term return on investment.

Let computers do the tedious task of sorting your incoming documents and allow your employees to concentrate on more important tasks. SmartSoft’s technology will leave you worry-free about critical business issues such as security, speed, and efficiency.

SmartSoft’s Document Sorting functionality is available to partners to integrate into their own solutions.