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OCR, ICR, Invoice Automation, Scanning, PDF management and Document Classification

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This section offers useful information on OCR, PDF and Scanning technologies. Our collection of technical articles provides a deep insight into character recognition, document formats and creation, as well as printer and scanning tips.

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Automatic Documents Processing - The Watched Folder

There are multiple ways of loading documents for processing in SmartSoft Invoices. Some users prefer to load all new documents automatically into the system for Data Capture and Export to the ERP.

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Stages of the Invoice Automation Process

Invoice atomation solutions help organizations minimize costs, save time, improve workflow efficiencies and make a better use of their resources. This is achieved through the automation of key operations associated with invoice processing.

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Going Paperless with Automated Invoice Processing

Many organizations are taking steps towards a paperless office. The concept involves the usage of electronic documentation rather than physical and offers many advantages, including reduced costs, faster and more efficient workflows, as well as environmental benefits.

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The Role of OCR in Invoice Processing

Why deal with manual scanning, routing, data entry, classification and more, when you can take advantage of the latest recognition technologies to save money, time and effort? OCR, or optical character recognition, is a key factor when it comes to invoice processing. How and why is OCR important?

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Benefits of Invoice Automation

Implementing a software solution for automating your invoice processing has many advantages. Some of the most obvious ones are reduction of costs associated with manual data entry and faster processing times. However, there are also other benefits to consider, such as minimized error rates and more efficient usage of the company’s resources.

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Switching to Automated Invoice Processing

The automatic processing of invoices is achieved through automation software solutions, based on optical character recognition (OCR) technology.

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What is Automated Invoice Processing?

Switching to automated invoice processing offers many advantages, including faster processing times, minimizing error rates, improved efficiency and reduced costs.

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Things to Consider Before Switching to Automated Invoice Processing

The transition from manual to automated invoice processing can be a big step for some companies. Before implementing an automation solution, the organization should research possible providers and have a good understanding of how these solutions work.

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Automated Invoice Processing Solution - SmartSoft Invoices

SmartSoft Invoices is a solution from SmartSoft that enables organizations to automate their invoice scanning and processing.

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Converting JPEG to PDF

Your scanner produced a bunch of JPEG files but the government forms or your printing company require PDF. Converting from JPEG to PDF is a common task but there are a few important details you need to know in order to achieve best results.

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Alternative PDF Security: Watermarks and Stamps

We have already discussed how PDF encryption and password protection works but we have not discussed the "visual side" of confidential or personal documents. Learn how you can use these PDF features as security measures.

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Converting PDF to Word

Although the PDF format is everywhere today, you are going to have a hard time if you need to edit one or if you need to extract data from it. For sure you can copy and paste text from a PDF document but this erases all formatting which you will end up doing again. Learn how to convert PDFs to conveniently editable Word files.

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Converting Word Documents to PDF

Both Word and PDF documents are quite famous and widespread but unfortunately they are not interchangeable. We have already gone through PDF to Word conversion but now we would like to share some useful information on Word to PDF conversion.

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Converting PDF Files to Excel

Microsoft Excel is probably the best known software when it comes to table data. The Excel XLS file format has established as an industry standard for spreadsheets. You'll often need to extract table data from a PDF file into Excel rows and colummns for easy manipulation. But what are some useful tips and tricks for converting PDF to Excel?

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Scanned vs. Native PDF files

There are two kinds of PDF files – those that contain text information that can be selected, copied and serached and those created by scanning paper documents. The later are just like images of text, that can not be selected and is not searchable. Learn how to distinguish these PDF types and how to convert a scanned PDF to a serachable one and vice versa.

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Protecting PDFs from Unauthorized Access

PDF security is a serious issue especially when it comes to company data, personal financial or health information and probably countless more reasons. This article tries to outline several ways in which you can encrypt and password-protect your PDF documents.

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Splitting and Merging PDF files

Ever wondered how you could remove useless pages from your PDF? Or did you ever come up with so many PDFs you wished you had in a single PDF document? You can split or merge PDF files by just a few mouse clicks.

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Editing Scanned PDF Documents

Have you scanned a paper document only to find that in the resulting file you are not able to highlight text, copy text, delete text, etc. We would like to share some tips and tricks to make your work with scanned files a bit easier.

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