SmartSoft Invoices

Automated Invoice Processing

Invoice OCR - extracting data from scanned invocies

 

SmartSoft Invoices automates the process of invoice scanning, invoice data extraction and classification. It provides recognition of data on scanned paper or PDF invoices, followed by validation, sorting and archiving to speed up your accounts payable process.

  • Automatically extracts data from paper invoices
  • Automatically scans invoices - direct scanner connection
  • Classifies data based on selected criteria
  • Integrates with QuickBooks and other accounting systems
  • Saves money and time
  • Reduces error rates
  • and more...

Save money and time, reduce error rate

Manual accounts payable processing can costs up to $10 per invoice and this cost can rise alarmingly due to errors. SmartSoft Invoices minimizes these costs and significantly reduces time associated with manual invoice processing. Freeing your employees for other important tasks will maximize your efficiency , minimize error rate and improve workflows.

The Process

1. Scanning and Importing Invoices

Whether you receive invoices as paper documents, fax, PDFs or image files, SmartSoft Invoices handles all of them. You can scan paper invoices directly to the software or import PDF and image files.

2. Data Capture

Smartsoft Invoices reads the data from the invoice image based on pre-defined templates. Defining a new invoice template is easy - the software locates all text regions and identifies them. So, for each new invoice, coming from the same vendor from now on, the software extracts the data automatically.

3. Validation

Smartsoft Invoices checks the extracted data against field types and checksums, and validates line items. Integration with popular accounting and ERP systems helps validate items and vendors.

4. Verification

If automatic data capture results do not satisfy the required built-in confidence levels, the data field is highlighted so that you can manually confirm it. For convenience, the original invoice and the extracted data are shown side by side.

5. Data Export

Once extracted, invoice data is transferred to your document management, ERP, or accounting system. SmartSoft Invoices is integrated with various ERP systems. To let you transfer the extracted data to any other system or database, the software also exports an CSV.

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